The institution's system of governance clearly defines the roles of institutional constituencies in policy development and decision-making. The governance structure includes an active governing body with sufficient autonomy to assure institutional integrity and to fulfill its responsibilities of policy and resource development, consistent with the mission of the institution.
The Bylaws that govern the Ana G. University System [See: SUAGM Institutions Bylaws, SUAGM Bylaws] indicates the system of collegial governance that covers the Virtual University. The Bylaws states that the Ana G. Méndez University System is governed by a Board of Directors. The University Graduate catalog [See: UAGM-CV Graduate Catalog, pages 10-11] specifies that the Board of Directors is composed of: [SUAGM 2012, Board of Directors]
The administration of the Ana G. Méndez University -VC is composed of an Advisory Board and an appropriate staff. The Advisory Board is composed of: (See folder: UAGM-CV Advisory Board)
The Advisory Board is responsible of making recommendations of relevant policies regarding faculty, curricula, educational projects and other educational innovations.
The main staff of the University is composed by a Chancellor, Vice-Chancellor of Academic Affairs, Vice-Chancellor of International Affairs, Vice-Chancellor of Student Affairs, Registrar, Director of Admissions and Financial Aid, and the Bursar [See: UAGM-CV-Organizational Chart and UAGM-VC Graduate Catalog].
We have written statutes and bylaws that:
Since the UAGM-CV Advisory Board members are the ones who make responsible recommendations of relevant policies regarding faculty, curricula, educational projects and other educational innovations, we asked the Universidad del Turabo, Associate Dean of MBA Online brokering program, to select an online student that represented them in our Advisory Board Committee Meetings. This student will provide a real feedback of how does the MBA virtual program has been operating and brings ideas on how to do it better. The Student name selected will be announced by the Associate Dean of the MBA-OL (Dr. Dones) on August 2013.[ See; reference in SUAGM Institutions Bylaws pages 35-37)
The Board of Directors of the University System is our governing body. It reflects the public interest and is of an appropriate size that is capable of fulfilling all its responsibilities. Also, its members have sufficient expertise to assure that the body's fiduciary responsibilities can be fulfilled [See folder: UAGM-CV Advisory Board; SUAGM 2012 Board of Director; SUAGM Bylaws, pages 2-3; and SUAGM Members of the Board of Directors by Commission and Educational Background]
The president of SUAGM does not chair our governing body; Mr. Héctor A. Jiménez chairs it. [See: SUAGM 2012 Members of Board of Directors; SUAGM Bylaws, page 12 ]
The University System's Board of Directors certifies that the Ana G. Méndez University is in compliance with the eligibility requirements, accreditation standards and policies of the MSA Commission [See; SUAGM Bylaws].
The Board of Directors describes itself in identical terms to all its accrediting and regulatory agencies; communicates any changes in its accredited status; and agrees to disclose information required by the Commission to carry out its accrediting responsibilities, including levels of governing body compensation. [See: SUAGM Institutions Bylaws, pages 7, 14-15 & 18]
The university has a Conflict of Interest Policy for the governing body (and fiduciary body members), which addresses matters such as remuneration, contractual relationships, employment, family, financial or other interests that could pose conflicts of interest, and that assures that those interests are disclosed and that they do not interfere with the impartiality of governing body members or outweigh the greater duty to secure and ensure the academic and fiscal integrity of the institution. [See: SUAGM Bylaws, pages 7-10 & 47-48] and [See: SUAGM Conduct Code]
The University System has a Board of Directors that assists in generating resources needed to sustain and improve the Ana G. Méndez University-VC, and all the affiliated institutions. [See: SUAGM Bylaws, page 6]
There is an orientation for new members who are invited to a first executive meeting of the Board. The orientation covers all the details that a new member should know about the composition of the Board, its functions, meetings, responsibilities, mission, history and the University System's requirements. They also visit the universities that are affiliated to know the kinds of activities offered. Regular reports are always on the Board of Director's agenda. Yearly, a comprehensive report is submitted. This provides a process for orienting new members and providing continuing updates for current members of the governing body on the Ana G. Méndez University-VC‘s Mission, organization, and academic programs and objectives. An example of the yearly report is provided. [See: SUAGM New Board Members Orientation and Evaluation Process; UAGM-CV Seminar Board of Director Report 2011-12 and SUAGM Bylaws, page 5].
We have procedures in place for the periodic objective assessment of the governing body in meeting stated governing body objectives. According to the Statutes of the University System, the elected members are appointed to serve a maximum of 12 years. Those 12 years of service are divided into 4 terms of 2, 2, 4 and 4 years. To go on to the next term, members are required to file a self-assessment and express that they are available and willing to be reappointed for another term of service. That means that during their 12 years as elected members, each member goes through three self-assessments and re-elections. For self-assessment, a form is used, which was adapted for this purpose. Here, the Board member expresses their best understanding of their level of performance in areas related to their participation in meetings and activities of the Board, its committees and fundraising. The Governance Committee has the responsibility to judge the self-assessments of the board members. [See: SUAGM New Board Members Orientation and Evaluation Process and SUAGM Bylaws, page 5]]
The Chief Executive Officer of UAGM-VC is the Chancellor, Dr. Migdalia Torres. She is a full time employee whose responsibilities and powers are regulated by the Ana G Méndez University System Bylaws [See: SUAGM Bylaws, pages 14-15, 21 & 42-43 and SUAGM Institutional Bylaws pages 3-7]. The Bylaws establish that the chancellors are granted full-professor status. Among their responsibilities, it states that they:
- are to take all steps that are necessary to develop their institutions, and represent the institution before the community and corresponding organizations;
- preside over graduation ceremonies and faculty meetings;
- provide a development vision and demonstrate accomplishments that are aligned with the institutional mission and objectives;
- develop and maintain educational programs and administrative services according to the community needs, and the mission and objectives of the institution.
The University produces a yearly report, which gathers the achievements during this period and compares the results with the previously stated plans. This comparison provides an excellent assessment of the effectiveness of institutional leadership and governance. [See: UAGM-CV Seminar- Board of Director Report 2011-2012]Download